Administrative Assistant Ref 613a
The Administrative Assistant is responsible to the School Services Programme Associate in IB Americas. The position involves maintaining systems to support the services offered to schools by the School Services Division. The jobholder must also work closely with administrative staff of other units to maintain the highest level of service to schools in IB Americas.
The Administrative Assistant will:
• Provide information and support to individuals and schools interested in the IB programmes (via email, telephone and in accordance with IB’s standards of customer service)
• Provide administrative support for the candidate authorization and programme evaluation processes by preparing letters, database maintenance, calendar preparations and effective communication
• Communicate with school administrators and visitors on the regional manager’s behalf in relation to school visits.
• Maintain all school services files, records and updates in the database
• Organizing travel for the programme managers (Updating travel calendar and travel organized for managers, including visas)
• Maintain constant communication with Finance Department (ensuring that all school records are made available on a weekly basis)
Requirements:
• High School diploma or an equivalent combination of experience, education, and training that would provide the level of knowledge and ability required for the position.
• Excellent oral and written communication skills
• Working knowledge of Microsoft Office Suite
• Ability to work independently and as part as a dedicated team
• Excellent time management and organization skills
Location
This post is based in the Buenos Aires office.
Apply now
Please submit a curriculum vitae/resume with a cover letter outlining your interest in, salary requirements, and qualifications for this particular post to:
Human Resources Department
International Baccalaureate Latin America
San Vladimiro 3056, 2do.piso
(B1642GMB) San Isidro
E-mail: iblahr@ibo.org
Fax: 54 11 4766-3900
