IB Asia Pacific In-school Workshop Requirements
IB Asia Pacific In-School Workshops provide schools with the opportunity to train their entire IB programme staff on their own school premises and to focus upon select programme issues and strategies.
IB Schools should demonstrate an ongoing commitment to the breadth of IB professional development strategies beyond In-School Workshops, including Regional Workshops and On-line workshop training.
In-School Workshops are recognized for school authorization and evaluation purposes. In addition, In-School Workshops can be used to train staff across a wide range of subjects. Please refer to the IB Professional Development Catalog for the full range of workshops available: http://www.ibo.org/events/documents/IB_WorkshopCatalog_web.pdf
Please read the following in-school workshop requirements carefully. If you have any questions or concerns about your school’s ability to meet these requirements, please contact the regional office for support. (catherine.vogel@ibo.org)
1. Workshops for school authorization and evaluation purposes:
Carefully read the “Guide to School Authorization” and “Rules for IB World School” to ensure that you are registering for the correct workshop to meet authorization and evaluation needs. The correct professional development is very important to these two processes. If you require any help understanding your requirements, please contact School Services before you register for an in-School Workshop.
For further information and clarification: ibid@ibo.org
2. In-school workshop conditions:
| a) | In-school workshops are available to staff of Candidate and Authorized IB schools. Schools at the Consideration phase may request an In-School Workshop pending Candidate status. |
| b) | Requests for In-School Workshops should be made at least 5 months prior to the proposed dates. Most schools are able to plan their PD calendar at least this far in advance, and this lead time supports the workshop leaders and the schools that release them. If there are exceptional circumstances that require the school to organise an In-School Workshop in less than 5 months, then please contact the regional office. (catherine.vogel@ibo.org ). |
| c) | PYP In-School Workshops are now available throughout the year, however, in January, due to workshop leader constraints, we may have to request date flexibility or we may need to access workshop leaders from abroad. This will be discussed with schools beforehand. Owing to this, January workshops need to be registered 6 months prior ie in July of the previous year. |
| d) | Cancellation: Workshops may be cancelled or amended up to 6 weeks prior to start of Workshop. Thereafter, the school will be charged a US$500 cancellation fee. If a Workshop Leader cannot be found for the Workshop, then the IB may cancel the workshop and no cancellation fee will be payable by the school. |
| e) | PYP In-School Workshops are now available throughout the year, however, in January, due to workshop leader constraints, we may have to request date flexibility or we may need to access workshop leaders from abroad. This will be discussed with schools beforehand. Owing to this, January workshops need to be registered 6 months prior ie in July of the previous year. |
| f) | All staff teaching the programme should be in attendance at the workshop and attend all workshop sessions. Where this is not practical or appropriate, for example if the school needs to run different workshops in parallel to accommodate different groups of teachers, the school should contact the regional office to discuss the circumstances and alternative arrangements. |
| g) | The workshop will not exceed the workshop participant / leader ratio of 1 workshop leader per 25 participants (1:25). |
| h) | In-School Workshops are typically run over 2 consecutive student-free days (i.e. teachers from the programme will have no student contact on these professional development days). Schools may request to run the In-School Workshop over 3 consecutive days if they feel this would be more beneficial. |
| i) | A typical workshop schedule is 8 x 1.5 hours sessions (2 days ) or 12 x 1.5 sessions (3 days) with 3 breaks, Morning (0.5 hours), Lunch (1 hour), Afternoon (0.5 hours). Day starts at 8.30 and concludes at 16.30. In negotiation with workshops leaders, school may adjust start and finish times by up to 1 hour. If schools need to amend this structure beyond this, the Regional Office should be contacted. |
| j) | The quality of our workshops is assured through a rigorous Quality Assurance Framework (http://www.ibo.org/research/policy/qualityassurance ) process based on extensive and carefully analyzed data collected from participants and workshop leaders. Participants will be sent an online survey to fill in after the workshop. |
| k) | Certificates will be awarded to participants who have attended the full workshop. |
3. In-school workshop fees:
From January 2012 there will be a two tier system of fees for In-School Workshops.
The 2012 Fees document is available click here[+]
| a) | For the most requested workshops, the school agrees to pay IB Asia Pacific USD120 per participant subject to a minimum of 12 participants. This covers the organization of the workshop, workshop leader training, the quality assurance framework and related costs. It does not cover the workshop leader expenses for the workshop (see below).
The most requested workshops consists of:
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| b) | For other available in-school workshops the school agrees to pay IB Asia Pacific USD180 per participant subject to a minimum of 12 participants. A wide range of workshops can now be requested on the in-school model. |
| c) | After you have received your workshop leader confirmation, you can finalize your list of participants as best you can. Minor changes can still be made to the participant list at the start of the workshop provided the ratio of 1:25 is not exceeded, and within 3 days after the workshop, we ask you to confirm attendance. At this point the invoice will be closed and sent to you. |
| d) | If the In-School Workshop is cancelled within 6 weeks of the start of the workshop, the school agrees to pay IB Asia Pacific a standard cancellation fee of US $500. The school also agrees to reimburse the workshop leader any out of pocket expenses. |
| e) | In extenuating circumstances and with agreement of the IB AP, the workshop may be postponed without the imposition of the cancellation fee. The revised date should be within 12 months of the original date, and the prevailing fee structure at the time of the new workshop dates will apply. The school also agrees to reimburse the workshop leader for any non-recoverable costs incurred. |
| f) | Fees are normally reviewed mid-year and new fees are published in September, for January implementation.
Please note: Fees may be subject to change during the course of the year. |
4. In-school workshop leader expenses:
| a) | The school agrees to pay workshop leader(s) a US$330 per day honorarium per workshop leader. |
| b) | The Workshop Leader will book his/her air travel through the IB travel agent according to IB travel policy. These costs will be billed to the school along with the In-School Workshop Invoice. |
| c) | The school agrees to pay the following expenses incurred by workshop leader(s): return economy airfare, meals, accommodation, workshop materials, taxis, visa, airport taxes, one safe-arrival phone call home, travel insurance and other reasonable incidental expenses. |
| d) | Expenses and honorarium must be paid directly to the workshop leader(s) immediately upon completion of the workshop and provision of expense receipts. Workshop leaders should be paid their expenses and honoraria in full. Schools are responsible for meeting any prevailing tax conditions (e.g. withholding tax for non-residents) which might otherwise reduce this amount and should budget accordingly. |
5. Security policy:
Very few In-school workshops have had to be cancelled due to security reasons. However, in the present world situation, we have to think of protecting both the schools and the workshop leaders. We recommend to the workshop leaders that they follow the travel advice of their consulates, which could lead to a workshop being postponed or cancelled. Workshop leaders shall be entitled to renounce travelling if they believe the travel risks are too high. Please note that, in case of cancellation, the school is responsible for any expenses already incurred.
In the case of an emergency situation developing during the workshop, the school is responsible for any logistics and costs that may arise to ensure the workshop leader arrives home safely. For these reasons we encourage you to consider purchasing travel insurance which covers such eventualities.
